Senior Event Coordinator

1 week ago

Brisbane, Queensland, Australia beBeeEvent Full time $100,000 - $120,000

We are seeking an experienced Events Coordinator to plan and execute events that drive business growth and brand awareness.

Job Description:

This role involves coordinating the delivery of annual event series, ensuring they meet key objectives such as sales/client success/marketing uplift or brand awareness.

Key Responsibilities:
  • Event Planning: Scope and plan the delivery of annual event series, ensuring they meet key objectives
  • Brief Alignment: Ensure strategic briefs for each event are aligned with marketing and other stakeholders
  • Project Management: Act as Project Manager to manage deadlines and ensure successful event delivery
  • Workflow Management: Set up and manage workflows using platforms
  • Creative Direction: Provide creative direction for event collateral with relevant experts
  • Speaker Program: Manage the speaker program by sourcing/maintaining relevant stakeholders
  • Webinars and Online Forums: Support the delivery of webinars/other online forums
  • Onsite Coordination: Act as the primary onsite point-of-contact in the staging across major events in Australia/Asia
  • Third-Party Event Support: Liaise with Digital teams on the setup of third-party event support
  • Event Budgeting: Contribute to the establishment, management, tracking of event budgets
  • Travel Arrangements: Manage all assigned travel arrangements and in-country itineraries for SMEs/Events
  • Sponsor Acquisition: Manage the end-to-end process of acquisition of sponsors
  • Licensing and Compliance: Oversee the purchase of relevant event necessities & licenses, ensuring relevant policies/legalities are met
Requirements:
  • Qualifications: Qualifications in marketing, events or other relevant field
  • Event Experience: Extensive full lifecycle event management experience
  • Years of Experience: Numerous years (ideally 5 years plus but a minimum of 5 years) delivering high quality events for large or small scale corporate organisations
  • Stakeholder Management: Strong stakeholder management skills from third party, SME's & VIP's
  • Project Management Skills: Exceptional project management skills, including the ability to manage multiple events simultaneously
  • Negotiation and Vendor Management: Strong negotiation and vendor management skills
  • Tradeshow Delivery: Experience of delivery processes for high-end tradeshows
  • Supplier Management: Able to work with a range of suppliers in-country and internationally
  • Multiple Systems and Processes: Demonstrated ability to master multiple systems and processes to support successful delivery of events
  • Sponsorship Acquisition: Experience of processes for sponsorship acquisition
  • Time Management and Organisation: Excellent time management and organisational skills

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