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Executive Support Specialist

2 months ago

Sydney, New South Wales, Australia Allan Hall Business Advisors Full time
About the Role

We are seeking an experienced and highly organized Executive Support Specialist to provide administrative support to our Executive General Manager. The successful candidate will be responsible for managing the EGM's calendar, travel arrangements, and correspondence, as well as coordinating projects and meetings.

Key Responsibilities
  • Provide administrative support to the Executive General Manager, including managing their calendar, travel arrangements, and correspondence
  • Coordinate projects and meetings, including preparing agendas, taking minutes, and following up on action items
  • Screen and prioritize emails, and handle queries and direct communication between the EGM and internal/external stakeholders
  • Assist with planning and execution of projects, including coordinating with team members and stakeholders
  • Organize and oversee onsite and offsite meetings, including preparing materials and ensuring smooth execution
  • Help develop presentations, reports, and other key documents, and ensure they are accurate and up-to-date
  • Take meeting minutes, and ensure follow-up on action items
Requirements
  • 2+ years of experience providing one-on-one support in an EA or PA role
  • Excellent communication and interpersonal skills, with the ability to build rapport with stakeholders
  • Meticulous and organized, with a strong attention to detail and ability to prioritize work in a fast-paced environment
  • Team player with a mind of your own, able to collaborate seamlessly and speak up when necessary
  • Dependable and trusted to handle confidential information and solve problems
  • Tech-savvy, with proficiency in the Microsoft Office suite and email and scheduling tools
  • Full Australian working rights, with sponsorship not offered for this role
What We Offer
  • Uncapped Annual Profit Share: Share in the company's success with a profit share scheme that rewards your hard work
  • Great Office Environment: Contemporary office building with new furniture and a company phone and laptop
  • On-Site Parking: Enjoy the convenience of parking directly at our modern office
  • Flexible Work Options: Take advantage of the ability to work from home when the EGM is travelling
  • Permanent Role: Secure your future with a permanent position in a well-established and profitable national business
  • Career Progression: Take advantage of pathways to grow within the company