Executive Support Specialist

3 days ago

Sydney, New South Wales, Australia Lotus People Full time

The Role:

Lotus People are seeking a highly skilled and proactive Executive Support Specialist to join their team in Sydney. As a Senior Executive Assistant, you will provide comprehensive support to the CEO, CFO, and General Counsel, including managing board-related activities, preparing and uploading board packs, and understanding the needs of the board.

Key Responsibilities:

  • Provide exceptional support to the executive team, ensuring seamless communication between executives and stakeholders, including investors and shareholders.
  • Manage monthly CEO reports, half-year, and end-of-year results, as well as schedule and coordinate executive team meetings, agendas, and events.
  • Oversee vendor management, travel arrangements, trademark registrations, contract registers, and credit card expenses management.
  • Lead and bring together the administrative team, fostering collaboration among coordinators across the business.
  • Support with exciting projects, ensuring variety within the role.

Required Experience:

  • Proactive approach to EA support - demonstrated ability to anticipate executive needs, take initiative, and manage complex schedules and tasks with minimal supervision.
  • Advanced Skills in Microsoft Word and PowerPoint.
  • Proven experience in drafting, organising, and presenting board meeting materials, ensuring accuracy and adherence to standards.
  • Exceptional Attention to Detail with a strong focus on accuracy and precision in all tasks, including document preparation, scheduling, and communication.
  • Track record of handling sensitive information with utmost confidentiality and professionalism.
  • Familiarity with the dynamics and regulatory requirements of publicly listed companies, including board interactions and compliance matters.

Benefits:

  • Competitive salary: $120-130k + Super.
  • Access to exclusive perks, freebies, and staff discounts on company products.
  • Cross-team collaboration, fostering a culture of knowledge sharing and teamwork.
  • Flat structure where suggestions and feedback are encouraged.
  • Hybrid Office and WFH Flexibility: 3 days in office, 2 days working from home.
  • Free parking on-site and close to public transport.

About Lotus People:

Lotus People are accredited candidate experts, meaning we value our applicant experience and will respond to all applicants.

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