Executive Support Specialist

6 days ago

Sydney, New South Wales, Australia MAYDAY Recruitment Group Full time

Executive Support Specialist

MAYDAY Recruitment Group is seeking a highly skilled and proactive Executive Support Specialist to join our team in Sydney CBD. As an Executive Support Specialist, you will provide exceptional organisational, administrative and strategic support to our General Managers.

The ideal candidate will be highly experienced and tech-savvy, extremely motivated, possess great attention to detail, and be ready for a new challenge.

Key Responsibilities:

  • Deliver exceptional support through proactive diary management, coordinating appointments and schedules for General Managers.
  • Manage and prioritise mail and email correspondence, ensuring timely follow-up and action on requests.
  • Coordinate meeting logistics, including preparation of correspondence, agendas, and distribution of minutes and action items.
  • Organize team events, business engagements, functions, and travel arrangements.
  • Create correspondence, presentations, confidential documents, spreadsheets, and reports on behalf of General Managers and leadership teams.
  • Assist Managers with various Human Resources processes.

Requirements:

  • At least 5 years of experience in a similar role, ideally supporting General Manager or Executive level.
  • A high level of confidentiality.
  • Adaptability to work in an ever-changing and demanding environment.
  • Strong technical skills with systems, software, databases, reporting tools, and communication platforms.
  • Be driven, with a can-do attitude and positive energy.
  • Proficient across Microsoft office (Outlook, Word, PowerPoint, and Excel).

About MAYDAY Recruitment Group:

MAYDAY Recruitment Group is a fast-growing and diverse global insurance organisation located in Sydney CBD. We offer a dynamic and social work environment that welcomes your authentic self and fosters a sense of belonging.

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