Administrative Coordinator

3 days ago

Narangba, Queensland, Australia beBeeProduction Full time $65,000 - $85,000

We are seeking a highly organized and detail-oriented individual to fill the role of Production Officer. The successful candidate will be responsible for supporting daily production activities at our site, ensuring compliance with quality and safety standards, and contributing to the success of our team.

About the Role

This is a hands-on position that involves data entry, quality and safety compliance support, document control, and cross-functional collaboration with the site and shared services teams.

Key Responsibilities
  • Safety:
  • Promote and uphold a culture of safety in accordance with policies and legislation.
  • Support log entries and corrective action tracking.
  • Identify and report proactive safety hazards and near misses, as well as collaborate in managing incidents and return-to-work cases.
  • Quality:
  • Ensure all activities comply with HACCP and Quality Management System (QMS) protocols.
  • Assist in maintaining site accreditation and quality documentation.
  • Support quality audits and record-keeping requirements.
  • Administration:
  • Respond to internal and external customer queries via phone and email.
  • Accurately post finished goods and work-in-progress production entries into the enterprise resource planning system, including inventory reconciliation and variance investigation.
  • Update daily meeting boards and contribute to internal communications.
  • Manage document control, including standard operating procedures, toolbox talks, and training records.
  • Raise purchase orders for site consumables, services, casual labor, and coordinate invoice accruals with maintenance and finance.
  • Monitor and maintain the administrative inbox and manage freight invoices.
  • Record and archive staff files and induction documents.
  • Complete monthly accruals with the finance team.
  • General:
  • Conduct internal audits on systems such as LinkSafe, ChemAlert, FeedTrack, and Guardian.
  • Provide ad-hoc support to the production team on projects and initiatives.
  • Fulfill any additional responsibilities assigned by management or delegated authority.
  • Engage in personal development, relevant training, and site meetings.
  • Support refresher training for operator SOPs and document updates.

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