Operational Coordinator

2 weeks ago

Narangba, Queensland, Australia beBeeProductivity Full time $60,000 - $80,000
Production Support Associate

In this pivotal role, you will play a key administrative and coordination part in supporting daily production activities.

This hands-on position involves data entry, quality and safety compliance support, document control, and cross-functional collaboration with the site and shared services teams.

About This Role
  • Promote and uphold a culture of safety in accordance with relevant policies and legislation.
  • Support FeedTrack log entries and corrective action tracking.
  • Identify and report proactive safety hazards and near misses as well as collaborate in managing incidents and return-to-work cases.
Quality and Safety
  • Ensure all activities comply with Hazard Analysis and Critical Control Point (HACCP) and Quality Management System (QMS).
  • Assist in maintaining site accreditation and quality documentation.
  • Support quality audits and record-keeping requirements.
Administration
  • Respond to internal and external customer inquiries via phone and email.
  • Accurately post finished goods (FG) and work-in-progress (WIP) production entries into Dynamics 365, including inventory reconciliation and variance investigation.
  • Update daily meeting boards and contribute to internal communications.
  • Manage document control, including standard operating procedures (SOPs), toolbox talks, and training records.
  • Raise purchase orders for site consumables, services, casual labor, and coordinate invoice accruals with maintenance and finance.
  • Monitor and maintain the admin inbox and manage freight invoices.
  • Record and archive staff files and induction documents.
  • Complete monthly accruals with the finance team.
General Responsibilities
  • Conduct internal audits on systems such as LinkSafe, ChemAlert, FeedTrack, and Guardian.
  • Provide ad hoc support to the production team on projects and initiatives.
  • Fulfill any additional responsibilities assigned by management or delegated authority.
  • Engage in personal development, relevant training, and site meetings.
  • Support refresher training for operator SOPs and document updates.
Requirements
  • Experience in an office or administrative environment.
  • Solid understanding of general accounting and administration principles.
  • Proficiency in Microsoft Office applications.
  • Strong communication, negotiation, and interpersonal skills.
  • High attention to detail and ability to work independently.
  • Knowledge of accounts payable processes and production support functions.
  • Understanding of business and site processes.
Desirable Qualifications
  • Experience using Dayforce training systems.
  • Experience creating and managing SOPs.
  • Familiarity with ERP systems like D365.
  • Exposure to manufacturing or FMCG environments.
Benefits
  • Competitive salary and comprehensive benefits.
  • A supportive and inclusive team culture.
  • Ongoing learning and professional development opportunities.
  • The chance to contribute to Australia's agricultural supply chain.

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