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Fleet Operations Coordinator

2 months ago

Ipswich, South Dakota, Australia City of Ipswich Full time

About the Organization

The City of Ipswich is a vibrant region characterized by its rich history, strong communities, diverse environments, and energetic atmosphere, all contributing to a locale abundant in livability and prospects. As the fastest growing city in the state and the oldest provincial city, Ipswich offers a wealth of opportunities.

The Ipswich City Council plays a pivotal role in fostering our dynamic and expanding region, with teams across various sectors delivering essential services to the community while striving towards our vision: 'Ipswich, a city of opportunity for all.' Our workplace culture is founded on the principles of communication, collaboration, integrity, efficiency, and leadership. We invite you to be part of shaping the future of our city and its residents.

Role Overview

In the position of Coordinator - Business Operations (Fleet), you will join a proactive and skilled team within the newly established Fleet Services Branch of the Asset and Infrastructure Services Department. This role will present ongoing challenges as you guide your team in enhancing customer service, managing parts supply, overseeing inventory, and handling administrative functions related to assets. You will serve as the primary resource for fostering a cohesive team approach to support the activities of the Fleet Services Branch.

Your primary responsibilities will include providing project coordination, strategic direction, and expert advice concerning procurement, administrative tasks, and operational processes. You will also support continuous business improvement by regularly reviewing and enhancing all facets of fleet business processes and associated systems, including the vehicle booking system.

Key Responsibilities

  1. Lead the fleet business operations team, ensuring the fleet branch operates with integrity to deliver timely, efficient, and effective operational support.
  2. Guarantee that preventative and routine maintenance is conducted to the highest standards.
  3. Establish and maintain effective working relationships with both internal and external stakeholders.
  4. Oversee the financial, procurement, and administrative functions for all council vehicles and equipment, ensuring quality asset accounting, including fuel card management, vehicle allowances, registrations, tolls, asset capitalization, and stocktaking.
  5. Contribute to fostering a safe and positive workplace culture.

Candidate Profile

To excel in this role, you will possess:

  1. A strong alignment with our values of communication, collaboration, integrity, efficiency, and leadership.
  2. Relevant qualifications and demonstrated experience in delivering administrative and/or customer services.
  3. A current C Class driver's license.
  4. Experience in supervising administrative teams with the ability to apply coaching methodologies.
  5. A comprehensive understanding of Local Government procurement and contract management principles.
  6. A national police check will be required as part of pre-employment assessments.

Benefits of the Role

  1. This is a permanent full-time position at level 5, with a salary commencing at $93,169 per annum plus superannuation of up to 12.5%.
  2. Positive workplace culture: Be part of a team that values positivity, inclusivity, and a supportive environment where everyone can thrive.
  3. Work/Life balance: Enjoy a supportive approach to work/life balance to maintain your well-being while fulfilling your work ambitions.
  4. Diversity and inclusion: Work with a diverse workforce where different ideas and perspectives lead to innovation and better decision making.
  5. Learning and development: Experience ongoing learning, development, and career opportunities to enhance your skills, expertise, and knowledge of industry trends.
  6. Health and well-being: Access to gym memberships, employee assistance programs, and special events supporting your physical and mental health.
  7. Leave options: Annual leave with 17.5% leave loading, cultural leave, and other leave options.
  8. Salary packaging: Tailor a variety of salary packaging options to your needs such as financial advice, income protection insurance, professional memberships, novated leases, and more.

Application Process

Interested candidates are encouraged to submit:

  1. A cover letter of no more than 2 pages detailing how your skills and experience align with the requirements of this role.
  2. A resume of no more than 4 pages, including current licenses/tickets/qualifications/certificates/visa that you hold.

Successful applicants must be eligible to work in Australia and agree to provide information for pre-employment checks, if required for the position (which may include police record checks).

The Ipswich City Council is an Equal Employment Opportunity employer, committed to fostering a diverse and inclusive workplace by supporting equal opportunities regardless of gender, culture, generation, sexual orientation, or disability. We promote a respectful workplace culture that is free from all forms of harassment, workplace bullying, discrimination, and violence.