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Administrative Support Specialist
2 months ago
We are looking for an Administrative Support Specialist to assist the Sales, Customer Service, and Executive teams at our client's headquarters. This full-time office position promotes a supportive work environment with adaptable working hours. The ideal candidate will possess experience with various ERP systems, outstanding organizational skills, effective communication capabilities, and a strong ability to handle multiple tasks simultaneously.
Become a part of a vibrant and expanding Global organization located in the Northern Beaches area.
Key Responsibilities
- Oversee calendars, emails, and schedules for managers and team members in the office.
- Provide necessary support to the Sales team as required.
- Manage client company submissions and associated administrative duties.
- Organize and distribute correspondence, including outgoing communications.
- Process, scan, and archive company statements and relevant documents.
- Draft communications and offer secretarial assistance.
- Coordinate working breakfasts, lunches, and internal training events.
- Assist in onboarding new employees and ensure they feel welcomed.
- Prepare meeting agendas, take minutes, and manage related documentation.
- Provide reception support as needed.
- Manage expense reports.
- Order office supplies as required by various teams.
Qualifications & Skills:
- Previous experience as a Team Assistant or Personal Assistant.
- Strong proficiency in computer systems including ERP, SharePoint, Microsoft 365, and the Microsoft Office suite.
- Excellent verbal and written communication skills.
- Highly adept at meeting tight deadlines.
The office offers flexible working hours, but presence on-site five days a week is necessary.
If you are seeking your next opportunity within a Global Medical Device Company, we encourage you to explore this role further.
About Us
At Programmed, we are dedicated to prioritizing your career development.
We empower our employees by supporting their professional journeys in innovative ways, backed by our expertise and capabilities.
We are committed to fostering a safe and inclusive workplace that values diverse styles, backgrounds, experiences, and perspectives.
We welcome applications from women, individuals of Aboriginal and Torres Strait Islander descent, and candidates from diverse backgrounds.
We look forward to your application.
