High-Level Administrative Support Specialist

4 weeks ago

Macquarie Park, Australia Optus Full time
About Optus

We are a business driven by optimism, customer focus, and a talented team of individuals. Our culture is built on enthusiasm, teamwork, and innovation.

We don't wait for the future to happen; we shape our own path through technology, investment, and new ideas. As a challenger brand, we thrive in an environment of change and uncertainty.

Role Overview

This role offers a unique opportunity to support members of Optus' Executive Leadership team as their trusted Executive Assistant. You will be responsible for managing their schedule, preparing documentation, and coordinating travel arrangements.

Your success in this role will depend on your ability to work autonomously, anticipate needs, and identify solutions. You will foster collaboration, connection, and celebration within the broader team.

Your Day at Optus
  • Schedule internal and external appointments, prioritizing tasks effectively.
  • Prepare high-quality documentation for meetings, workshops, and events.
  • Arrange domestic and international travel, ensuring timely submissions and accurate itineraries.
  • Manage the Exco member's time, aligning with established guidelines.
  • Handle confidential email management and ownership of pending actions.
  • Liaise with EAs to avoid scheduling conflicts and accommodate constraints.
What You'll Bring
  • Proven experience supporting executive-level leaders in sophisticated organizations.
  • Excellent interpersonal skills, with strong verbal and written communication.
  • A proactive approach to supporting your leader, taking the lead to offer assistance in changing environments.
  • A proven ability to multitask, adapt quickly, and meet tight deadlines in a fast-paced environment.
Benefits and Perks
  • Inclusive paid parental leave (up to 14 weeks) for primary caregivers.
  • Access to resources, webinars, and support through the 'Parents at Work portal.'
  • Extensive online learning catalog and facilitator-led courses – even earn a micro-credential via OptusU.
  • Employee-led volunteer groups, including Culture Connect, Elevate Women, and more.
  • Vibrant campus life, featuring restaurants, cafes, gymnasium, GP, and post office.
  • Free Optus bus from Macquarie University Metro Station (every 6-8 minutes).
  • Blended Ways Of Working (BWOW), offering flexibility between office and remote work.
Salary and Location

The estimated salary for this role is AU$85,000 - AU$110,000 per annum, depending on experience and qualifications. This role is based in Sydney, with opportunities for growth and development within Optus.

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