Senior Office Coordinator

3 weeks ago

Dandenong, Victoria, Australia Ventura Bus Lines Full time

Ventura Bus Lines is seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior management leadership team. Based at our Dandenong Head Office, this role will be responsible for the delivery of office administration and confidential secretarial services.

About the Role

This dynamic position will see you acting as the point of contact between executives, internal and external stakeholders, with no two days being the same. Your primary responsibilities will include:

  • Diary management of the Managing Director and CFO
  • Collating and uploading Board of Directors reports to Convene
  • Ensuring executive and non-executive directors are updated on changes
  • Management of the CEO calendar, including scheduling meetings and tasks
  • Providing administrative support to the Company Secretary and Board, including preparing meeting agendas, taking minutes, and scheduling meetings and dinners
  • Reconciling credit card expenditure
  • Coordination of travel arrangements, including flights, accommodation, reservations, and logistics
About You

To succeed in this role, you will need to have demonstrated experience in a similar nature, providing support at an executive level, as well as advanced skills in Microsoft Office suite, including Word, Excel, and PowerPoint. You must also be able to anticipate the needs of the management team through superior communication, proactive thinking, and knowledge of the EA function.

As a personable and social individual, you will remain professional and appropriate in the workplace while maintaining respect for the highly confidential nature of the Executive Assistant role. We are looking for someone who can evolve their skills and experience with the evolving nature of the company and this position.

About Ventura Bus Lines

We want our people to love coming to work, drive innovative ideas, and strive to achieve. Ventura has a diverse workforce, inclusive environment, and a workplace where everyone feels like they belong. As an equal opportunity employer, we are committed to reflecting the diversity of the communities we serve.

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