Administrative Professional

3 days ago


Newcastle, New South Wales, Australia beBeeAdministrator Full time $60,000 - $80,000
Job Summary

As an integral member of our Asset Management team, you will play a vital role in ensuring the smooth operation and maintenance of our bus fleet. Reporting to the Fleet Manager, this position provides critical administrative and procurement support.

Key Responsibilities:

  • Process purchase requisitions and issue approved purchase orders
  • Source parts, uniforms, supplies, and stationery for workshop operations
  • Participate in end-of-month fuel reconciliation process
  • Support payroll processes and resolve pay-related queries
  • Maintain mechanics' registers (licences, training, compliance)
  • Prepare KPI scorecards, stocktake, and audit documentation
  • Coordinate inspections, training sessions, and compliance activities
  • Assist with event management and coordination for workshops and staff functions
  • Support roster preparation and communication
  • Ensure accurate filing and maintenance of workshop records
  • Perform manual handling tasks as required

About You:

You will bring proven clerical and administrative experience, along with:

  • A sound understanding of procurement processes for materials and services
  • Familiarity with automotive workshops and/or the bus industry
  • Strong analytical and problem-solving abilities
  • Excellent written and verbal communication skills
  • The ability to plan, prioritise, and execute tasks under time pressures
  • Experience with ERP systems like Microsoft AX or SAP is highly desirable
  • Flexibility to travel between depots across the region
  • Ability to safely lift and carry items up to 15 kg when required
  • Willingness to assist across a variety of workshop, compliance, and operational tasks

Why Work with Us?

  • Be part of a supportive and collaborative team environment
  • Gain exposure across multiple depots and workshop operations
  • Opportunities for training, professional growth, and development
  • Contribute to keeping essential services moving across the region

If you're highly organised, thrive in a fast-paced environment, and want to make a difference, we'd love to hear from you.



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