Strategic Philanthropy Operations Coordinator

4 days ago

Melbourne, Victoria, Australia The Australian Ballet Full time

Overview


The Australian Ballet is a world-renowned company seeking a highly skilled Strategic Philanthropy Operations Coordinator to join its team. This full-time position is based in Melbourne and will play a key role in supporting the front-line fundraising team.



About the Role


We are seeking an experienced professional with a strong background in philanthropy, administration, and event management. As a Strategic Philanthropy Operations Coordinator, you will be responsible for supervising the core administrative and service functions within the Philanthropy business unit, including CRM and database management, gift administration, financial processes, and event coordination.



Main Responsibilities



  • Data Governance and Reporting: Develop and share reporting to measure the performance of all philanthropic campaigns, activities, and trends with the Head of Philanthropy. Ensure accurate data governance and best practice use of Tessitura within the Philanthropy Team, including website integration.
  • Tessitura Management: Set up and maintain a systems framework for Moves Management in Tessitura to support the team's fundraising goals. Utilise and develop Tessitura Analytics to support data-driven fundraising.
  • Database Administration: Perform and oversee all database list-pulling for communications and reporting. Support the Team to maximise their knowledge and use of Tessitura to assist their day-to-day fundraising activities.
  • Financial Reconciliation: Act as key liaison with the Finance Department to ensure accurate financial reconciliation of Tessitura and Finance systems. Oversee all invoice coding.
  • Process Improvement: Identify opportunities to streamline and improve systems and processes to enhance the staff and donor experience. Maintain the Communications Schedule, ensuring all communications are planned in a timely manner.


Requirements


To be successful in this role, you will need:



  • A minimum of 2 years' experience in philanthropy, administration, or a related field.
  • Strong interpersonal and communication skills, with the ability to build relationships with internal and external stakeholders.
  • Ability to use discretion and ensure confidentiality as required.
  • Strong computer skills, including MS Office Suite, internet, and graphics.
  • Proven planning, organisation, and time management skills, with the ability to prioritise and meet deadlines.
  • Knowledge of the arts industry and interest in dance is desirable.
  • Valid Working with Children Check and Satisfactory National Police Check (where relevant International Police Check).


Educational Requirements


No specific educational requirements have been specified for this role.



Working Conditions


This is a full-time position, based in Melbourne. Some out-of-hour work may be required around performances and events.



Estimated Salary Range: AU$80,000 - AU$110,000 per annum, depending on experience.



About The Australian Ballet


The Australian Ballet is one of the world's leading national ballet companies and a globally recognised Australian major performing arts organisation. Each year, the company presents upwards of 220 performances through its main stage seasons in various cities across Australia, along with public programs, special events, an extensive regional tour, a Children's Ballet, and Education programs.



Diversity and Inclusion


The Australian Ballet is committed to diversity and inclusion, embracing difference and diversity of identity, experience, and thought. We strive to create an inclusive workplace that reflects the rich diversity of the Australian community.



Contact Information


Please visit our website for more information about this role and how to apply.

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