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Executive Support Specialist

2 months ago

Sydney, New South Wales, Australia Perigon Group Full time
Job Description

**Job Title:** Executive Support Specialist

**Job Summary:** We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Perigon Group. The successful candidate will provide senior-level executive and administrative support to our Partners and Lawyers, ensuring the smooth operation of our business.

Key Responsibilities:

  • Provide executive-level support to Partners and Lawyers, including preparing correspondence, reports, and presentations.
  • Assist in the induction and training of new staff on processes and procedures.
  • Support various projects as directed by the General Manager, Human Resources, Partners, or Lawyers.
  • Manage document production tasks, including drafting, editing, and preparing reports and presentations.
  • Assist in preparing for court proceedings, including filing court documents and preparing briefs.
  • Manage client reporting and handle client inquiries.
  • Oversee end-to-end filing management, including opening, maintaining, and closing files and databases.
  • Conduct the monthly billing process using Aderant.
  • Support other administrative staff, especially with billing requests.

Requirements:

  • 2-3 years of experience in a similar role in a professional services environment.
  • Friendly and approachable personality.
  • Experience providing support at Partner level is highly valued.
  • Excellent communication skills, both written and verbal.
  • High attention to detail.

Benefits:

  • Gym membership.
  • Firm-wide incentive plan.
  • Admin staff retreat annually.
  • Wellbeing program.