Senior Management Coordinator

6 days ago

Canberra, ACT, Australia beBeeLeadership Full time $120,290 - $129,379
Job Description

The Executive Officer will play a key role in supporting the Head of Division in managing the division's operations. The successful candidate will be responsible for providing high-level coordination and management support to the Head of Division, including working with the division's Senior Executive team, executive assistants, staff, and with the Deputy Secretary's office to ensure alignment with priorities.

The Executive Officer will also be responsible for supporting the Head of Division's oversight of all enabling functions within the division, including budgets, staffing, corporate planning and reporting, risk, and legal matters.

Additionally, the Executive Officer will plan, coordinate, and undertake research, analysis, and interpretation, including interpreting financial reports and working with departmental finance business partners.

The successful candidate will actively monitor key issues across the Division and provide quick, high-level written and verbal advice and briefing as required.

Key Responsibilities:
  • Providing high level coordination and management support to the Head of Division, including through effectively working with the division's Senior Executive team, executive assistants, staff and with the Deputy Secretary's office to ensure alignment with priorities.
  • Supporting the Head of Division's oversight of all enabling functions within the division: budgets, staffing, corporate planning and reporting, risk, and legal matters.
  • Planning, coordinating, and undertaking research, analysis and interpretation, including on interpreting financial reports and working with departmental finance business partners.
  • Actively monitoring key issues across the Division and providing quick, high-level written and verbal advice and briefing as required.
  • Drafting timely and accurate communications products including to staff across the Division.
  • Working collaboratively with colleagues across the division and department to support the Head of Division to implement group and department priorities on time and of a high quality.
Requirements

To succeed in this role, you will have:

  • Proven ability to engage, manage and influence stakeholders.
  • Demonstrated strategic, planning, analytical and problem-solving skills, including the ability to assess and manage risk.
  • Excellent written and verbal communication skills.
  • The ability to build and sustain constructive working relationships.
  • Initiative, sound judgement and ability to triage information.
  • Strong problem-solving and organisational skills with good attention to detail.
  • Flexibility and willingness to adapt to new tasks and situations.
  • A high level of integrity and discretion.
Benefits

This is an exciting opportunity to work in a fast-paced and dynamic environment.

The Department offers a range of benefits, including flexible working arrangements and opportunities for professional development.

Security Clearance

This position requires a Baseline Vetting security clearance. You will be required to obtain and maintain a clearance at this level.

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