Property Team Administrator

3 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $70,000 - $98,300
Job Summary

We are seeking a highly organized and detail-focused Administrative Coordinator to support our property team in the coordination of bids, procurement processes, and marketing activities.

  • Coordinate bid submissions for new property development projects, ensuring timely completion and accuracy.
  • Manage procurement processes, including drafting agreements, purchase orders, and invoicing, maintaining a high level of efficiency and organization.
  • Champion the use of property and asset management systems, overseeing IT coordination to ensure seamless integration.
  • Support hotel administration, manage Hive Hotel operations, and maintain the prospective tenant database as the primary point of contact.
  • Assist in preparing and executing leases, agreements, deeds, and licenses, ensuring compliance with relevant regulations.
  • Provide administrative support to the Head of Property Development, scheduling meetings, and coordinating correspondence.
Key Responsibilities
  1. Coordinate stationery, travel, credit card reconciliation, and attend meetings, taking accurate minutes.
  2. Prepare high-level documentation, such as agendas, presentations, and follow-ups, ensuring clarity and precision.
Requirements
  • Proven experience supporting diverse stakeholders, with strong prioritization skills and composure under pressure.
  • Excellent written and verbal communication skills, with sound judgment on issue management and prioritization.
  • Adaptability, efficiency, flexibility, and proactive needs assessment.

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