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Administrative Manager
2 months ago
The State of Queensland is seeking an experienced Administrative Manager to join our Communications and Public Engagement branch as an Office Manager. This is a fixed-term temporary position, and the successful candidate will be responsible for overseeing key functions such as administration, finance, HR, correspondence, and executive support.
Key Responsibilities- Administrative Management: Oversee administration, financial management, HR, project management, procurement, correspondence, and Workplace Health and Safety, ensuring compliance with legislation and policies.
- Stakeholder Engagement: Collaborate with senior management, unit managers, and other departmental officers to ensure smooth operations and provide informed advice.
- Systems and Processes: Design, implement, and maintain administrative systems and procedures to enhance efficiency and compliance within the branch.
- Financial Oversight: Manage budget preparation, analysis, expenditure forecasts, and provide financial advice and support to Cost Centre Managers.
- Human Resource Support: Coordinate HR activities including onboarding, workforce reporting, and administrative assistance.
- Executive Support: Assist the Executive Director and Directors with diary management, email management, records management, and correspondence.
- Project Coordination: Develop processes for tracking projects and milestones, leading the administration team in coordinating these activities.
- Meeting Coordination: Organize and manage meetings, providing secretariat services as required.
- Corporate Governance: Manage responses to stocktakes, audits, and other governance requirements.
- Branch Culture and Recognition: Lead initiatives to foster a positive branch culture and coordinate reward and recognition programs.
- Organisational Skills: Excel in a fast-paced environment, managing competing priorities and meeting deadlines efficiently.
- Financial Expertise: Demonstrate strong budget management and financial system skills.
- HR Capabilities: Have proven experience in HR services and systems.
- Relationship Building: Build and maintain positive relationships with team members and stakeholders.
- Problem-Solving: Identify improvement opportunities and adopt a proactive, solutions-focused approach.
- Professionalism: Show resilience, responsibility, and a commitment to personal development.
