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Program Management and Financial Administration Officer
2 months ago
The successful candidate will provide financial management, program administration, procurement, and contract management support to the National Office team of the Office of Australian War Graves (OAWG).
The position requires a high level of administration and record keeping, financial administration, procurement and contract management, and supporting staff located in the National Office and in state and territory Depots.
The role involves:
- Providing administrative and financial support to the National Office team
- Managing procurement and contract administration processes
- Supporting staff in the National Office and Depots
- Responding to requests and enquiries from staff and external clients
- Engaging with internal and external stakeholders
- Creating and searching databases
- Conducting information audits
- Writing and editing reports, formal correspondence, and contributing to other written work as required
Key Responsibilities
- Support the OAWG Operations team through administration, procurement, and contract management to maintain official commemoration and all OAWG operations
- Establish and maintain stakeholder engagement and liaison with OAWG clients and stakeholders through various channels
- Contribute to the development of communication materials and ministerial/departmental documentation, including correspondence, briefs, reports, and online communications
- Contribute to office administration by documenting and reporting on processes, and recording information in PDMS, HP Content, and the War Graves System
- Support the Director War Graves in delivering excellent service and improving OAWG
- Represent the Office of Australian War Graves internally and externally, fostering positive relationships, accommodating different perspectives, and supporting colleagues for optimal team outcomes
Requirements
- Ability to work with attention to detail and experience working within established processes
- Demonstrated experience working with the Microsoft Office Suite, particularly Excel and Word
- Qualifications and/or experience in financial management, procurement, and contract administration
- Sound understanding of the Commonwealth Procurements Rules and Public Governance, Performance and Accountability Act 2013
- Ability to acquire knowledge of OAWG systems and processes
