Proactive Office Support Professional

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $123,000
Job Title

We are seeking a highly organised and proactive Office Manager & Team Assistant to join our dynamic team in Melbourne.

This role plays an integral part in the business, providing comprehensive administrative and operational support to the Melbourne based teams, enabling them to focus on their core responsibilities.

  • Office Management
  • Maintain office facilities and functionality, and co-ordinate with building management as required, including overseeing tenancy agreements
  • Serve as primary point of contact for all employees regarding facility related issues and concerns
  • Coordinate the onboarding process of new joiners (working with HR team and IT team for equipment ordering and setup)
  • Coordinate attendees and facilities for meetings (e.g. room bookings, video conferencing, catering etc.)
  • Coordinate travel arrangements including flights, accommodation, car transfer, visas, and any other travel documentation
  • First point of contact for visitors when they arrive at the office and oversee all guest welcome duties including greeting guests, directing visitors and clients to appropriate staff
  • Accept and sort mail packages and sending mail and shipments
  • In collaboration with IT and Finance, supervise the maintenance and inventory of the office IT Equipment
  • Coordinate the expansion / reduction or modification of office space
  • Monitor and order office supplies i.e. stationary, consumables, IT and office equipment
  • Coordinate the distribution of Office Management information to internal parties as required
Required Skills and Qualifications

Minimum Requirements include:

  • Ideal candidates will have five years' but no less than three years' corporate experience, in a similar office management / admin support role
  • Assisting in maintaining a positive culture and employee experience
  • Exercise discretion and maintain confidentiality
  • Exceptional communication and interpersonal skills
  • Able to work as part of a team and to complete duties without close supervision
  • Highly organised
  • Ability to remain calm under pressure
  • Able to build relationships with colleagues at all levels of the organisation
  • Strong client orientated approach
  • Willingness to take a proactive approach to general office duties
  • Ability to multi-task with a strong attention to detail
  • Able to take initiative, solve problems and adapt priorities as required
  • Intermediate/Advanced software knowledge with a Focus on Microsoft Suite including Outlook, Word, PowerPoint, and Excel
Benefits

We are an equal opportunity employer and support workforce diversity.

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