High-Level Administrative Professional
1 day ago
This role requires a highly skilled and experienced Administrative Professional to join our team.
The ideal candidate will provide exceptional support to General Managers and project teams, ensuring the smooth running of day-to-day operations, team collaboration, and facilities management.
- Provide high-level administrative support to senior leaders and teams.
- Manage diaries, travel arrangements, meeting logistics, and expense reconciliation.
- Coordinate office operations, facilities management, and team engagement activities.
- Support onboarding, document compliance, and internal communications.
- Assist with reporting, data entry, and formatting project documentation.
- Liaise between internal staff and external service providers.
Key Responsibilities:
The successful candidate will be responsible for:
- Managing multiple, concurrent tasks and projects with the highest levels of professionalism, confidentiality, and service.
- Taking initiative to continuously improve processes for ongoing effectiveness of the department and company.
- Developing solutions-oriented approaches to challenges with the ability to analyse issues, determine approach, and drive positive-change recommendations.
- Fostering collaborative team environments with a focus on proactive communication, relationship building skills, and resiliency.
- Communicating effectively, both verbally and in writing.
- Proficiently using Microsoft Suite and collaboration tools.
About You
To be successful in this role, you will require:
- A Certificate or Diploma in Business Administration or related field (desirable).
- Proven experience in high-level administration, senior leadership support, and facilities management in a fast-paced environment.
- A self-starter mindset that takes initiative to continuously improve processes.
- A solutions-oriented approach to challenges with the ability to analyse issues and drive positive-change recommendations.
- Aptitude for working in collaborative team environments with a focus on proactive communication, relationship building skills, and resiliency.
- Strong communication skills, verbal and written.
- Proficient in Microsoft Suite and collaboration tools.
About Us
We are a company that believes people are our greatest asset. We take pride in providing career opportunities, work-life balance, and above-benchmark services. We also offer a range of benefits, including access to Perks@Downer, which offers discounts and savings on various products.
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