Project Coordinator Leader

4 days ago

Coffs Harbour, New South Wales, Australia beBeeProjectManager Full time $100,000 - $120,000

Gosling Group is a family-owned and operated business.

Job Description

This role oversees assigned projects from initiation through to final handover, ensuring timely completion, scope, and quality standards are met. Project goals include delivering results on time, within budget, and at the highest standard of quality.

The following key responsibilities come with this position:

  • Developing project plans: Ensure timelines, budget, and quality standards are achieved.
  • Project management: Manage multiple concurrent projects across major and minor works with consistent delivery standards.
  • Closeout activities: Coordinating project closeout activities, including final inspections, documentation, and formal client handover.
  • Financial management: Working with estimators and the Operations Manager to set and manage project budgets.
  • Resource allocation: Optimising resource allocation of labour, materials, and equipment to minimise waste and maximise efficiency.
  • Timesheet review: Reviewing and approving project-related timesheets, ensuring accuracy, compliance, and correct leave/break management.
  • Financial data: Providing timely financial data and reports for internal analysis and leadership visibility.
  • Client communication: Ensuring project invoicing is accurate, timely, and aligned with contract terms.
  • Leadership: Leading and mentoring site supervisors and project team leaders, offering support, guidance, and motivation to meet deliverables.
  • Team allocation: Allocating teams according to skillsets, authorisations, and project requirements.
  • Project handovers: Delivering thorough handovers from project planning to site leadership to ensure execution readiness.
  • Constructability: Reviewing internal designs for constructability, providing feedback to design and field teams.
  • Client liaison: Maintaining professional and proactive client communication, creating a positive project experience.
  • Risk management: Liaising with estimators, site leaders, and clients on project variations, ensuring proper documentation and approval.
  • Project risks: Escalating or mitigating project risks that may impact budget, timelines, or safety.
  • Progress tracking: Tracking project progress and providing updates to the Operations Manager and key stakeholders.
  • Safety checks: Conducting regular site inspections and quality checks to ensure compliance with project specs and company standards.
  • Safety culture: Working with HSEQ teams to uphold safety and quality standards across all project activities.
  • Leadership qualities: Promoting a safety-first culture among all field teams and ensuring safety procedures and documentation are completed thoroughly.

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