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Administration Manager

2 months ago

Wodonga, Victoria, Australia Healthcare Professionals Group Full time
Job Description

We are seeking an experienced Administration Manager to join our team at Healthcare Professionals Group. The successful candidate will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.

Main Responsibilities
  • Staff Supervision and Development

Deliver supervision, training, coaching, and disciplinary action to all office staff, including contracts, permits, colours, drafting, estimating, sales, workplace health and safety, administration, payroll, accounts, and defects.

Recruitment and Onboarding

Carry out recruitment, recruitment interviews, onboarding (including agreements, management instructions, and registrations), performance reviews, and wage reviews for all office staff.

Administrative Support

Support office staff, including carrying out administration tasks or roles where staff shortages exist.

Financial Management

Monitor costs and expenses, manage budgets for the administrative functions of the company, including office supplies and equipment.

Database Management

Ensure maintenance and updating of company databases and records.

Compliance and Risk Management

Lead office awareness, documentation, and compliance to industry regulations and Australian Standards.

Reporting and Analysis

Implement and manage weekly and monthly reporting on key office indicators and completion of tasks. Ensure a proactive approach to analysis of available data.

Business Development

Oversee and ensure adherence to marketing and presentable material, including compliance to design guidelines and company standards for house and land packages, social media posts, brochures, documents, and electronic media.

Event Coordination

Coordinate and attend business functions as required.

Personal Presentation

Ensure a high level of personal presentation at all times, including maintaining standards for office staff.