Senior Document Management Specialist

2 days ago

Adelaide, South Australia beBeeDocument Full time $110,000 - $150,000
Document Management Expertise Sought

We are seeking an experienced Document Controller to lead document management and control functions across major infrastructure projects.

This key role will ensure accuracy, consistency, and compliance with project-specific requirements, supporting project assurance reviews and maintaining critical systems used across Capital Delivery projects.

The successful candidate will have extensive experience in document management and control, ideally within large infrastructure or government projects. They will also possess strong understanding of document control systems and transmittal processes.

Responsibilities include:

  • Preparing, organizing, and securely transmitting project documents to internal and external stakeholders.
  • Supporting Capital Delivery projects by ensuring document control processes are followed and systems are used effectively.
  • Coordinating documentation for Infrastructure SA Assurance Reviews, including uploads to SharePoint and ongoing compliance with ISA guidelines.
  • Developing and delivering targeted training and coaching to project teams on document control systems and processes.
  • Performing quality assurance reviews and leading continuous improvement initiatives for documentation and control practices.
  • Maintaining and administering document management systems such as Aconex, M-Files, Capital Project Locker, and SharePoint.

Required skills and qualifications include:

  • Extensive experience in document management and control.
  • Strong understanding of document control systems and transmittal processes.
  • Well-developed written and verbal communication skills and high attention to detail.
  • Ability to build collaborative relationships with project teams and stakeholders.
  • Experience with electronic document management systems such as Aconex, SharePoint, or similar platforms.
  • Proven ability to support and deliver process improvements and maintain system accuracy.
  • Well-developed skills in Microsoft Office applications, e.g., Word, Excel, PowerPoint.

Benefits of working with us include:

  • A diverse and inclusive team that reflects the community we serve.
  • A commitment to providing a great customer experience.
  • Opportunities for professional growth and development.

Join our organization and contribute your expertise to shaping the water solutions of the future.

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