Chief Booking Coordinator

1 week ago

Melbourne, Victoria, Australia beBeeStrategic Full time $80,000 - $100,000
Job Description

A dynamic and strategic role has arisen for a Booking Manager to join our Melbourne team. This is an exciting opportunity to be at the heart of venue operations, blending strategic scheduling with event development to ensure Festival Hall remains one of the city's premier live entertainment destinations.

As a proactive and relationship-focused professional, you will be responsible for managing the bookings calendar, negotiating agreements, and cultivating relationships with promoters, agents, and clients to drive bookings and expand opportunities across the portfolio.

This role requires a strong understanding of the live music industry and excellent communication skills to work effectively with various stakeholders.

Key Responsibilities:

  • Booking Calendar Management: Oversight of the Festival Hall calendar to ensure accuracy, compliance with booking policies, and maximum venue utilization.
  • Special Events Development: Creation and delivery of venue-produced special events aligned with organizational goals and audience demand.
  • Relationship Building: Built and maintained strong relationships with promoters, agents, and clients to drive bookings and expand opportunities across the portfolio.
  • Business Development: Identification and pursuit of new business opportunities to increase event numbers and broaden the client base.
  • Negotiation & Contracting: Support for negotiations on venue hire agreements and contractual terms, ensuring favorable outcomes for all parties.
  • Event Settlement: Oversight of settlement processes with finance and venue teams, ensuring timelines and policies are met.
  • Reporting & Insights: Delivery of accurate weekly and monthly reports on bookings, data analysis, pricing, and trends to support business growth.
Requirements
  • Industry Experience: At least 5 years in venue booking, event programming, or live entertainment, ideally in a similar environment.
  • Relationship Management: A proven ability to foster strong professional partnerships with promoters, clients, and stakeholders.
  • Negotiation Skills: Experience negotiating contracts, artist fees, and event-specific terms with confidence.
  • Organisation & Time Management: Skilled at juggling multiple deadlines while keeping the booking calendar precise and up to date.
  • Attention to Detail: Accuracy in contracts, settlement processes, and reporting.
  • Strategic Mindset: Ability to spot and act on new business opportunities to grow venue success.
  • Collaboration: A team player who thrives working alongside programming, venue, and finance colleagues.
  • Tech Savvy: Comfortable with venue management systems (VenueElite/Momentus preferred), Microsoft Office, and communication tools like Slack.
  • Passion for Live Events: Genuine enthusiasm for the music and entertainment industry, with drive to contribute to Festival Hall's growth.
Benefits
  • A vibrant, music-focused workplace fostering creativity and collaboration.
  • Opportunities for professional development and career advancement.
  • Access to concerts, events, and other entertainment perks.
  • A diverse, equitable workplace where every voice matters.
  • Comprehensive benefits, from volunteer days to wellness programs and mental health support.

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