Administrative Support Specialist

4 days ago


Perth, Western Australia beBeeAdministrative Full time $60,000 - $80,000
Job Opportunity

This is an exciting chance for a site admin looking to transition into a new role within the same industry.

  • Maintain accurate records of daily machine hours, purchase orders, back charges documents, and fuel usage.
  • Entry and management of employee and subcontractor timesheets.
  • Management and scheduling of rosters to ensure seamless operations.
  • Receipt and processing of purchase orders, cross-referencing against work scopes and sourcing parts.
  • Costing and invoicing of jobs, including breakdowns and quotes.
  • Tracking and maintenance of training records, with assistance in booking training and inductions.
  • Facilitating the onboarding process for new starters, including inductions, site entry paperwork, and accommodation arrangements.
  • Assistance with database management, document upkeep, and register maintenance.
Requirements

To be successful in this role, you will require:

  • A minimum of 2 years' experience in a fast-paced administration environment.
  • Significant experience as a Site Administrator or Maintenance Administrator.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Excellent organisational skills, with the ability to multitask and prioritise effectively.
  • Strong communication and interpersonal skills, with the ability to integrate into a diverse team and build strong relationships with colleagues.
  • Self-motivation, high energy, and a commitment to delivering quality outcomes.
  • A valid Australian driver's license and full working rights within Australia.


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