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Executive Support Specialist

2 months ago

Sydney, New South Wales, Australia Mars Recruitment Full time
About the Role

Mars Recruitment is seeking an experienced Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide high-level administrative support to senior management, ensuring the smooth operation of the office and contributing to the success of the team.

Key Responsibilities
  • Diary and Email Management: Proactively manage and efficiently organize the diaries and inboxes of senior management, ensuring timely responses to emails and meetings.
  • Expense Claims and Financial Management: Manage expense claims and track financial metrics, providing accurate and timely reports to senior management.
  • Preparation of Presentations and Reports: Assist in the preparation of presentations, proposals, reports, and agendas, ensuring high-quality output and attention to detail.
  • Event Coordination: Coordinate events, meetings, and travel arrangements, ensuring seamless execution and minimal disruption to the team.
  • Team Support: Provide ad-hoc support to the team, including taking notes, following up on action points, and collaborating on projects.
Requirements
  • Experience: A minimum of 2 years' experience as an Executive Assistant or in a similar role, preferably in a banking or professional services firm.
  • Skills: Excellent communication and organizational skills, with the ability to remain calm under pressure and adapt to change.
  • Attention to Detail: Strong attention to detail, with the ability to manage multiple tasks and prioritize deadlines.
  • Team Player: A strong team player with the ability to work independently and collaboratively, with excellent interpersonal skills.