Contract Administration Specialist
7 days ago
About CBRE:
CBRE is the premier global leader in commercial real estate services and investment, recognized for our innovative approach and commitment to excellence. Our Global Workplace Solutions (GWS) division is dedicated to delivering tailored solutions that meet the diverse needs of our clients and employees.
Position Overview:
The role of Contract Support is essential in facilitating seamless operations within our team. This position serves as a pivotal support function, enabling you to explore various career paths in facilities management, operations leadership, or finance. It is a dynamic role that emphasizes exceptional customer service and business support, contributing significantly to the ongoing success of our business unit.
Key Responsibilities:
- Manage and process timesheets and expenses, providing necessary training to team members.
- Maintain comprehensive personnel records, including training, onboarding, and offboarding processes.
- Foster effective communication and build strong relationships with both internal and external stakeholders.
- Assist in the preparation of monthly contract review documentation and participate in related meetings.
- Oversee the ordering of materials, parts, and personal protective equipment (PPE).
- Coordinate maintenance schedules for technicians and subcontractors.
- Act as a system champion and work order specialist.
- Drive performance in planned preventive maintenance (PPM) and reactive services through collaboration with engineering teams and service partners.
- Maintain a thorough understanding of daily operations and the specific scope of services provided under the contract.
- Ensure that quality, health, safety, and environmental (QHSE) documentation is accurately maintained and accessible.
- Conduct supplier management reviews and document outcomes.
- Identify and implement innovative practices to enhance contract performance and meet client expectations.
- Keep shared drives and electronic records organized for full audit trails.
- Ensure the integrity of financial transactions related to the contract.
- Manage work in progress (WIP), open purchase orders, and debts in accordance with contractual agreements.
- Create and process purchase orders, invoices, and additional work requests.
- Participate actively in weekly finance meetings with contract managers and subcontractors.
Candidate Profile:
- Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook, with intermediate to advanced skills.
- A minimum of three years of experience in a similar administrative role.
- Willingness to work flexible hours as needed.
What We Offer:
At CBRE, our people are our greatest asset. We are committed to fostering a diverse and inclusive workplace that supports professional growth and development. Our employees enjoy a range of benefits that promote work-life balance, health, and well-being, including educational opportunities, competitive leave policies, and community engagement initiatives.
We look forward to your interest in exploring a career with us.
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