Class Scheduling Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeTimetabler Full time $99,974

Job Overview

The role of Timetabling Coordinator plays a crucial part in ensuring the smooth operation of class and exam schedules across all university campuses. This involves collaborating closely with faculties, student services, IT, and other teams to create timetables based on student numbers, course needs, teacher availability, and room space.

Main Responsibilities:

  • Schedule Management: Assist in developing and maintaining the annual timetable and enrolment schedules, aligning them with the academic calendar and student preferences.
  • Admissions Support: Contribute to admissions processes by ensuring course offerings match enrolment and scheduling requirements, adhering to governance regulations.
  • Collaboration & Coordination: Work closely with faculties, schools, academics, and admin teams to resolve scheduling issues and optimize the use of teaching spaces.
  • System Administration: Maintain and improve scheduling systems and data accuracy, ensuring seamless integration and effective class allocation.
  • Reporting, Training & Improvement: Monitor class sizes, generate reports, deliver training, and contribute to ongoing enhancements in systems and processes.
  • Customer Service & Administration: Provide excellent service to students and staff, assist with records and enquiries, and perform additional administrative tasks as required.

Qualifications & Skills: A degree accompanied by relevant work experience, or an equivalent combination of relevant experience and/or education/training.

Requirements: Proven knowledge of timetabling, preferably in tertiary or other education sectors. Experience leading a hybrid team working with competing priorities to deliver exceptional outcomes (Desirable). Demonstrated expertise using large-scale networked information systems, databases, timetabling systems, student allocation systems, spreadsheets, and word-processing software including data extraction and report presentation, and the ability to maintain accurate records. Ability to collaborate across multifunctional teams, providing a high level of responsive service.

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