Executive Assistant

A BIT ABOUT US

Class is a subsidiary of HUB24 Limited (ASX:HUB), a leading provider of integrated platforms, technology and data solutions for financial advisers, accountants, private banks, licensees, stockbrokers and their clients. HUB24 delivers innovative product and technology solutions to empower better financial futures, together.

But it's not just about what we do. It's about empowering the wealth industry to change peoples' lives for the better. We believe that nothing happens in isolation, so we work together and collaborate with our customers and the industry, building confidence.

**The role**

We're seeking an experienced **Executive Assistant** to lead the CEO Office, delivering exceptional support and coordination for our Chief Executive Officer and the Leadership Team, including the Chief Solutions Officer and Class GMs.

This role is based in **Sydney,** with a commitment to in-office attendance **four days a week**. Join us to engage in a dynamic environment where you will play a vital role in proactively supporting our executive leadership team anticipating their needs and managing day-to-day operations.

**Key responsibilities**:

- Provide efficient administrative and secretarial support to the Class CEO and Leadership Team.
- Manage communications for the CEO, ensuring internal and external stakeholders are informed and inquiries are handled effectively.
- Coordinate and manage the CEO's and Leadership Team's calendars, scheduling appointments and meetings.
- Handle incoming calls and manage documentation for the CEO and Leadership Team.
- Prepare high-quality documents and presentations, maintaining accurate records of correspondence.
- Assist in preparing meeting agendas and minutes, following up on action items as necessary.
- Oversee monthly expenses and corporate card reconciliation.
- Organise travel arrangements for the Leadership Team in accordance with travel policies.
- Support the planning and execution of offsite and client-facing events, as well as Hub Group Corporate Calendar activities.
- Collaborate with Hub24 colleagues on ad hoc projects affecting office experience, including lease negotiations and office improvements.
- Minimum of 5 years' experience as an Executive Assistant or in a similar role within a corporate setting.
- Strong understanding of information management at a governance level, with experience in professional minute-taking.
- High flexibility to adapt to changing priorities and varying work duties and hours.
- Excellent time management, planning, and organizational skills, with the ability to prioritise effectively.
- Strong written and verbal communication skills, maintaining discretion and confidentiality.
- Commitment to delivering quality outputs with meticulous attention to detail and a customer-first approach.
- Demonstrated maturity, judgment, and professional acumen in all interactions.
- Proven ability to engage with diverse backgrounds and cultures, relating well to individuals at all levels.

**THE CLASS STORY**

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Class Employee Benefits _**

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**Employee Share Scheme**: Receive tax free shares on an annual basis (permanent employees only).

**Unlimited Access to External and Internal Learning**:Learn, grow, and develop with us.

**Self-Funded and Bonus**: Purchase 2 extra weeks of additional leave per year on top of your standard 4 weeks, plus an extra 5 days if you use your 20 days of leave within 12 months.

**Enhanced Parental Leave**: We offer 12 weeks of paid parental leave in addition to statutory government leave.

**Flexible Working**: We offer hybrid working arrangements.

**HUBlife**: Enjoy a huge range of discounts including health, wellness and financial with our corporate partners.

**Employee Assistance Program**:Well-being Service provided to you plus your family members.

At Class, we pride ourselves on being an inclusive employer of choice where our people can bring their whole selves to work and feel 100% safe and supported to do so.

**_If you don't feel you fit this role 100%, we would still love to hear from you Tell us what you're interested in - you still might have a skill we didn't realise we needed
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Further details on our HUB24 Group Recruitment Privacy Collection notice can be found here.

**2024 Circle Back Initiative Employer - we commit to respond to every applicant.**

**Endorsed by WORK180, we are proud to be recognised as an employer of choice for women.**

**We have been nominated and placed on the BOSS Best Places to work list.