Administrative Support Specialist

2 weeks ago

Westbrook, Australia beBeeAdmin Full time

Job Title: Hr And Training Administrator

We are seeking a highly organized and detail-oriented Hr And Training Administrator to join our team. The successful candidate will provide administrative support to the HR department, assist with recruitment processes, coordinate training programs, and maintain employee records.

Main Responsibilities:

  • Recruitment Support: Post job advertisements, search and map potential applicants, schedule phone screens and interviews, and maintain recruitment systems and generate reports.
  • Onboarding and Induction Support: Monitor and support managers in completing onboarding and induction documents, maintain personnel files, organize and book employee medicals, and order and track uniforms.
  • Training Coordination: Coordinate mandatory training requirements and bookings, assist with developing training materials, employee confirmations, and instructions, review training documentation, programs, and procedures, liaise with external training providers, and maintain training records, Learning Management System (McNab Academy), and eLearning courses.
  • Employee Information Management: Maintain training databases to ensure compliance with mandatory training and legislation, manage electronic employee files, collate data for HR metrics and monthly reporting.
  • Other HR Team Support: Assist with general HR reporting, process express supplier payments, and ensure timely submission, track and report employee productivity, monitor and schedule performance plans and reviews.

Key Skills and Qualifications:

  • Proven experience in general administration, HR, or recruitment administration.
  • Strong organizational and time management skills.
  • Ability to build and maintain effective relationships.
  • Excellent written and verbal communication skills.
  • Proficiency in IT systems, including database management, HRIS, Microsoft Word, and Excel.
  • Tertiary qualification in Human Resource Management or a related discipline (desirable).
  • Experience in the construction industry (desirable).

What We Offer:

  • A commitment to safety, quality, and leadership values.
  • Strong problem-solving and adaptability skills.
  • Attention to detail and the ability to work under minimal supervision.

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