Office Manager and Event Coordinator

7 days ago

Brisbane, Queensland, Australia beBeeLuxury Full time $90,000 - $120,000

Be among the first 25 applicants to become part of a prestigious and exclusive team in the luxury jewellery industry. With over five generations of exceptional craftsmanship, distinctive designs, and unwavering commitment to excellence, we are seeking a highly capable and dynamic Office Manager and Events Coordinator.

Job Overview

The successful candidate will be responsible for ensuring the smooth day-to-day running of the office, planning and delivering a wide range of events, and working closely with senior management and internal stakeholders. The ideal candidate will be proactive, detail-oriented, and skilled at managing multiple priorities, with a strong focus on team coordination, office efficiency, database management, and event execution.

Key Responsibilities
  • Oversee daily office operations, creating a professional, welcoming, and efficient environment.
  • Manage office supplies, facilities, and vendor relationships.
  • Support team members with administrative needs, including scheduling, travel arrangements, and correspondence.
  • Implement and maintain office systems, processes, and databases to ensure efficiency.
  • Manage and maintain the CRM database, ensuring client information is accurate, current, and well-organised.
  • Support internal teams by ensuring resources, tools, and logistics are in place to achieve business objectives.
  • Assist with HR administration, staff onboarding, and internal workflow coordination.
Senior Management Support
  • Closely collaborate with senior management to align office operations and events with business strategy.
  • Monitor key priorities and follow up on tasks to support senior leadership in achieving outcomes.
  • Assist in preparing reports, presentations, and internal documentation as required.
Events Coordination
  • Plan, coordinate, and deliver a variety of events, including client experiences and brand events.
  • Liaise with venues, suppliers, and internal teams to ensure seamless execution.
  • Develop and manage event budgets while maintaining the highest luxury standards.
  • Prepare event timelines, schedules, and detailed run-of-show documents.
  • Work with marketing and PR teams to ensure brand consistency across all touchpoints.
  • Oversee on-site event management to provide exceptional experiences for guests and staff.
  • Track event outcomes and provide post-event analysis and recommendations.
Requirements
  • Relevant academic qualification or a minimum of 5 years' proven professional experience in office management and event coordination, ideally within luxury or high-end environments.
  • Strong organisational and time management skills with acute attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with project/event management tools (such as Monday.com) is a plus.
  • Demonstrated ability to support senior management and internal stakeholders in achieving business goals.
  • Experience liaising with VIP clients and coordinating high-profile events is highly desirable.
  • Ability to work both independently and collaboratively as part of a team.
  • Flexibility to travel and work outside standard business hours when required.
Benefits

At our esteemed organisation, you will be part of two storied brands with a rich shared heritage and commitment to design flair, innovation, and highly personalised service. We offer a collaborative and supportive work environment, opportunities for professional growth, and the chance to contribute to some of the most exclusive and memorable events in the luxury jewellery industry.

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