Sydney Corporate Governance Administrator
2 days ago
We are seeking a detail-oriented and driven professional to join our Sydney-based Secretariat Team as a Corporate Governance Administrator. This full-time opportunity will support our global shareholders and board members.
As an integral member of the team, you will work closely with our Company Secretary and Assistant Company Secretary - APAC to deliver an excellent experience for our stakeholders. We are looking for a team player who is prepared to help others and collaborate to achieve success.
This position offers a variety of work and involves:
- Attending to filings with ASIC and other government regulators;
- Maintenance of electronic corporate records for each subsidiary (Computershare database);
- Ensuring all company and individual licenses remain current and updated in GRC in a timely manner;
- Assistance with drafting board/shareholder minutes and preparing board packs;
- Liaising with notary publics, embassies, and DFAT to support overseas document legalization;
- Providing information to GHD teams for proposals/tenders/bids;
- Attending to external audit requests;
- General support to the Company Secretary and Assistant Company Secretary – APAC, including monitoring the Secretariat inbox, updating the intranet page, and general filing.
The successful incumbent will need to be based in our Piccadilly, Sydney GHD office.
In order to succeed in this role, you will require:
- A minimum of 2 years' experience in a similar role;
- A basic to intermediate understanding of Company Secretariat processes;
- Proven experience in clearly conveying and explaining regulations, policies, processes, and guidelines to diverse stakeholders;
- Demonstrated ability to maintain high accuracy and thoroughness in all tasks and documentation;
- Demonstrated ability to manage time efficiently, prioritize tasks, and perform well under pressure while meeting deadlines;
- Advanced skills in Microsoft Office Suite (Word, Excel) and Adobe Acrobat, with a strong capability to utilize these tools effectively;
- Proven aptitude for coordinating tasks and understanding when to escalate issues appropriately.
The estimated salary for this position is around $80,000 per annum, depending on experience.
GHD is an equal opportunity employer, and we value diversity and inclusion in the workplace. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.
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