Fleet Administration Coordinator

2 days ago

Sydney, New South Wales, Australia beBeeAdministration Full time $90,000 - $110,000

Job Title: Fleet Administration Coordinator

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  • Fleet administration is a critical function that ensures the smooth and efficient operation of an organization's vehicle fleet.
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We are seeking a highly organized and detail-oriented Fleet Administration Coordinator to join our team. In this role, you will be responsible for coordinating fleet logistics, managing facilities maintenance schedules, and ensuring compliance with health and safety regulations.

">Key Responsibilities:">
  • Oversee day-to-day administration of the company's fleet, including maintenance, inspections, registrations, and insurance.
  • Coordinate facility maintenance requests, inspections, and contractor visits.
  • Maintain accurate records and databases for fleet and facilities management.
  • Provide support to the team with procurement of vehicle and facility-related supplies and services.
  • Offer advice and troubleshooting support in relations to any ground equipment while in service or undergoing overhaul and/or modification.
  • Support the requirements review process in conjunction with local operational stakeholders on GSE requirements, including requirements planning, ordering, receiving, inventory, storage, and disbursing parts and supplies to relevant dnata and supplier facilities.
  • Responsible for maintaining facility renewal program, including property repairs and improvement programs.
  • Act as the point of contact between the group and suppliers, including reviewing and commenting on commercial and operational aspects of relevant supplier agreements.
  • Seek quotations and provide approvals for repairs and maintenance in line with policies and procedures.
  • Create policy and procedures that align with fleet and facilities ways of working.
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Requirements:

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  • Built strong working relationships with all staff and clientele.
  • Commitment to Values and operating procedures.
  • Hold well-developed communication skills in written, oral, and negotiation.
  • Proven experience in administration, ideally within fleet or facilities management.
  • Strong organisational and time management skills.
  • Proficiency in MS Office (Word, Excel, Outlook) and administrative systems.
  • Ability to work independently and as part of a team.
  • Knowledge of health and safety regulations is a plus.
  • Valid driver's license may be required.
  • Ability to follow instructions as directed by management.
  • Willingness to travel to any airports as required.
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