Front Office Reception Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000
Job Description

As a front of house receptionist, you will be the first point of contact for visitors and clients. Your role will involve providing professional administrative assistance and support to the business, maintaining a high level of professionalism, confidentiality and discretion at all times.

Primary responsibility is to provide administrative support to the business, including answering phones, booking meeting rooms and pool cars, event catering, keeping areas tidy, onboarding new team members, team safety, ordering PPE, stationery and kitchen needs, regular reporting and ad hoc administration tasks.

You will be required to work in our office environment, collaborating with colleagues to achieve common goals.

Day to day tasks would involve:

  • Reception and phones
  • Provide administrative support to the business
  • Assist with coordination of building maintenance, office equipment requirements
  • Help coordinate office communications, client and staff events and meetings
  • Ordering of stationery, consumables, kitchen supplies and maintaining sufficient stock
  • Ensure reception, kitchens and meeting rooms are kept clean and presentable
  • Assist with the coordination of onboarding and exit checklists to ensure staffers are complying with procedures
  • Support the Shared Services Team Lead to carry out relevant Health, Safety, Security & Environment (HSSE) tasks as the Office Safety and Environment Coordinator (OSEC), taking reasonable precaution to provide and maintain a safe work environment and that safe systems of work are adhered to in all offices
  • Assist in maintaining compliance with quality, safety and environment policies and processes including assisting with regular audits
  • Complete all work in line with Core Values and in accordance with Quality, Safety & Environment Systems and Project Quality Procedures.
Required Skills and Qualifications
  • Excellent communication skills
  • Demonstrated experience delivering excellent administration and office management services
  • Minimum 2 years experience in an administration role
  • Can-do attitude
  • Excellent organisation and time management skills, including the ability to multi-task and prioritize work
  • Intermediate knowledge of Microsoft Office, with the ability to learn new systems
  • Initiative and self-starting to identify proactive opportunities in the workplace
  • Strong attention to detail
  • Competent level of decision making i.e. able to identify, assess, evaluate and problem solve
  • Self-motivated and able to use initiative
  • Drivers Licence
Benefits
  • Genuine Flexible Working Arrangements within the office environment
  • Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
  • Mentoring for your own development and the opportunity to mentor others
  • Career growth opportunities
  • A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
  • Salary Continuance Insurance
  • Mental Health and Wellbeing Programs
  • Service Recognition Awards
  • Employee Assistance Program
About Us

The company unites over employees working in locations across continents. We collaborate across disciplines and industries to bring projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and relationships.

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