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Senior Administrative Coordinator

3 weeks ago

NewcastleMaitland, Australia beBeeSupport Full time $66,945 - $68,989
Administration Role Overview

This administration position requires a skilled and organised individual to provide essential support services to the team.

Key Responsibilities:
  • Administrative Support: Deliver general administrative and clerical assistance to the multidisciplinary team, ensuring efficient workflow and high-quality results.
  • Contact Management: Serve as the primary point of contact for incoming calls and public inquiries, providing exceptional customer service and resolving issues promptly.
  • Email and Mail Management: Manage the service email inbox, process incoming and outgoing mail, and maintain accurate records.
  • Data Entry: Oversee accurate data entry for child behaviour and caregiver checklists, guaranteeing precision and timeliness.
  • Record Keeping: Maintain and manage both electronic and physical patient records, adhering to confidentiality and data protection policies.
  • Maintenance Coordination: Record and track maintenance requests for the service, ensuring prompt attention to critical issues.
  • Fleet Vehicle Booking: Coordinate the booking system for fleet vehicles, ensuring availability and efficient use.
About You
  • Organisational Skills: Demonstrate expertise in managing multiple tasks efficiently, with a focus on prioritisation and time management.
  • Communication Skills: Showcase excellent interpersonal and communication skills, both written and verbal, to effectively interact with colleagues, clients, and stakeholders.
  • Teamwork: Thrive in a collaborative environment, willing to lend a hand and contribute to the team's success.
  • Technical Proficiency: Display confidence working with databases, Microsoft Office, and internal systems, ensuring seamless integration and data exchange.