Project Coordinator

Job Title: Infrastructure Programme Coordinator

About the Role:

This public sector role involves contributing to safer communities through resilient educational infrastructure. The Flood Resilience Programme prioritizes inclusivity, supportive leadership, flexible working opportunities, and ongoing training to encourage continuous learning.

We offer a workplace culture emphasizing cooperation, kindness, dependability, and shared purpose, with recognition of individual contributions and career growth.

• We value our employees' well-being and provide opportunities for professional development.

Responsibilities:

• To lead the planning phase of multiple education infrastructure projects focused on creating safer, stronger, and more flood-resilient schools.
• Prepare comprehensive multi-options analyses and detailed business cases for projects within the programme, adhering to established government frameworks.
• Lead the process of obtaining all necessary regulatory approvals for each project, including Ministerial Infrastructure Designations and development applications.
• Develop budget documentation and secure required funding approvals such as Cabinet Budget Review Committee submissions.
• Coordinate and guide teams of external consultants to deliver high-quality work within condensed timeframes, ensuring all deliverables meet programme objectives.
• Assist with procurement activities related to engaging external consultants, maintaining transparency and compliance throughout the process.
• Collaborate effectively with internal departments, external agencies, and diverse stakeholder groups to facilitate smooth project progression.
• Provide clear, project-specific advice to management and executive leadership while liaising with other units as needed to ensure alignment with broader departmental goals.
• Participate actively in team meetings, contributing to policy development and application that supports strategic infrastructure resilience initiatives.
• Build and nurture strong communication channels and collaborative partnerships with both internal units and external agencies, including school stakeholders.
• Develop and maintain robust project programs and undertake thorough risk assessments to ensure all potential risks are identified, captured, and mitigated.

Required Skills and Qualifications:

• Demonstrated experience managing large-scale government infrastructure projects within complex regulatory environments.
• Proven ability to lead multidisciplinary project teams through all phases of project life cycles with empathy and effective communication skills.
• Strong background in preparing multi-options analyses, detailed business cases, and navigating government assessment frameworks.
• Experience obtaining regulatory approvals such as Ministerial Infrastructure Designations or similar statutory processes relevant to public sector projects.
• Expertise in developing budget documentation and securing funding approvals through established governmental channels.
• Skilled at coordinating procurement activities for engaging external consultants while maintaining compliance with public sector requirements.
• Exceptional interpersonal skills enabling collaboration with internal staff, external consultants, agencies, and community stakeholders.
• Ability to provide clear advice tailored for executive audiences while supporting cross-unit collaboration within large organisations.
• Track record of building positive relationships that foster trust among diverse stakeholder groups involved in complex infrastructure initiatives.
• Meticulous approach to developing project programs and conducting risk assessments that safeguard project outcomes and organisational interests.