Administrative Coordinator
6 hours ago
Responsibilities:
","ul": [{"li": "Oversight of the visitor management system, security access passes, and inductions"}, {"li": "Greet visitors and manage office visitor management"}, {"li": "Coordinate office initiatives and calendar of events"}, {"li": "Maintain office and boardrooms"}, {"li": "Book staff events, functions, and training activities on L8"}, {"li": "Provide support for meetings and training, including booking catering"}, {"li": "Support Executives and extended team members on administration needs"}, {"li": "Manage and maintain office inventory"}, {"li": "Onboard new starters, including setting up meeting rooms, organizing catering, and preparing new starter backpacks"}, {"li": "Support the offboarding procedure, including termination removals from registers"}, {"li": "Prepare and complete requisitions and purchase orders, including receipting and invoice reconciliation"}, {"li": "Book travel and accommodation using the Concur system"}, {"li": "Collect mail, organize courier bookings, stationery orders, site access, and other administrative duties"}, {"li": "Maintain staff registers, teams channels, and office email DLs"}, {"li": "Assist with meeting agenda and minute taking, reports, and presentations, including drafting and formatting documents in MS Office"}, {"li": "Liaise with internal and external stakeholders as required"}, {"li": "Manage shared cars, including booking vehicles for cleaning, servicing, and repairs"}, {"li": "Liaise with building management for minor repairs and maintenance works"}, {"li": "Work with in-house resources and contractors to complete scheduled works, adhering to company policies and procedures and site safety standards"}, {"li": "Liaise with HSSE staff regarding workstation and ergonomic adjustments"}, {"li": "Coordinate and liaise with Fire Wardens and First Aiders, including training and maintenance of site warden and first aider registers"}, {"li": "Ensure first aid kits are correctly stocked and arrange for replacement supplies"}, {"li": "Furniture adjustments, relocations, and installation as required"}, {"li": "Complete workplace inspections with cleaners, HSSE representatives, building management, and other contractors/service providers"}, {"li": "Manage on-site storage, including storerooms"}, {"li": "Manage meeting room functionality, in conjunction with IT"}, {"li": "Manage occupancy registers and complete floor occupancy audits"}, {"li": "Order kitchen supplies, including milk, and maintain office coffee machines, dishwashers, and fridges"}], "h2": "Work Experience / Technical Skill Requirements", "ul": [{"li": "Previous experience in an administration role"}, {"li": "SAP experience preferred"}, {"li": "Competent in Microsoft Office applications"}, {"li": "Strong organizational skills"}, {"li": "Well-developed communication and customer service skills (both written and verbal)"}, {"li": "Complex problem-solving and analytical skills"}, {"li": "C Class Driver's License"}], "h2": "Education / Qualification Requirements", "ul": [{"li": "Completion of Higher School Certificate"}, {"li": "TAFE Certificate well regarded"}]}
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