Brisbane AO4 Executive Assistant Role

1 day ago

Brisbane, Queensland, Australia Randstad Full time

Are you a highly skilled administrative professional looking for a challenging and rewarding role in Brisbane? We have an exciting opportunity for an AO4 Executive Assistant to join our team at a large State Government Department.

About the Role

This is a short-term contract with potential for extension, offering a competitive hourly rate of $57.43+ plus super. As an AO4 Executive Assistant, you will be responsible for delivering high-quality executive advice, support, and coordination for the Executive Director. Your duties will include:

  • Providing diary management, email inbox management, and other administrative duties in a fast-paced and sensitive work environment
  • Managing all travel arrangements for the Executive Director and Directors
  • Coordinating responses to requests from internal and external sources, including managing the shared mailbox
  • Covering engagement across the organisation to ensure the Executive Director is prepared with briefings ahead of key meetings and engagements
  • Completing a range of administrative functions, including purchase and payment of goods and services, and credit card reconciliations

You will be responsible for reviewing, prioritizing, directing, and delegating complex and confidential requests presented to the Executive Director for consideration. Additionally, you will respond or redirect confidential inquiries from external or internal sources.

About You

We are seeking an experienced administrative professional with a strong background in government administration. The ideal candidate will have:

  • Previous experience working within government, allowing you to navigate processes and protocols with ease
  • Able to provide high-quality confidential administrative support, including executive diary management, travel arrangements, and research skills
  • Ability to manage time effectively and prioritize tasks to handle competing priorities and meet deadlines
  • High-level written and verbal communication skills, including negotiation skills to ensure high-quality and timely delivery of documents
  • Excellent analytical skills to provide effective solutions in difficult situations
  • Extreme attention to detail and commitment to quality assurance to ensure accuracy and consistency in all aspects of your work
Benefits

We offer a dynamic and supportive work environment, where you will have the opportunity to learn specialist skills and knowledge. You will receive a competitive hourly rate of $57.43+ plus super and work in a relaxed, friendly team environment. We actively encourage applications from any background and are passionate about providing equal employment opportunities and embracing diversity.

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