Executive Support Officer

1 week ago

Melbourne, Victoria, Australia DFP Recruitment Full time
About the Role

An exciting opportunity has arisen for an Executive Support Officer to join our Federal Government client on a 12-month non-ongoing contract, where you will provide essential administrative support to the senior executives. This role is pivotal in ensuring the smooth operation of the office and supports the commitment to uphold the APS Code of Conduct and APS Values. The successful candidate will demonstrate professionalism, integrity, and efficiency in their work.

Key Responsibilities
  1. Deliver Responsive Administrative Support: Provide high-quality administrative support services to senior executives, ensuring seamless day-to-day operations.
  2. Manage Senior Executive Diaries: Coordinate meetings, functions, and travel arrangements, ensuring timely and efficient execution.
  3. Provide Secretariat Support: Draft agendas, minutes, and coordinate the preparation and distribution of agenda papers for various committees.
  4. Liaise with Stakeholders: Effectively communicate with senior staff, internal and external stakeholders, and clients, maintaining a high level of professionalism.
  5. Coordinate Responses: Draft correspondence and coordinate responses to enquiries, ensuring timely and accurate communication.
  6. Drive Efficient Operations: Proactively drive the efficient and effective operations of the executive support area, identifying opportunities for improvement.
Required Skills and Attributes
  1. Collaboration and Results-Oriented: Demonstrate the ability to work collaboratively and build strong coalitions to achieve results, with experience managing complex and time-sensitive matters.
  2. Organisational Skills: Possess excellent organisational skills, with the capability to plan and manage time effectively amidst competing demands.
  3. Communication Skills: Exhibit strong communication skills, both oral and written, complemented by excellent listening abilities.
  4. Initiative and Autonomy: Demonstrate initiative and autonomy in delivering results, whether working independently or as part of a small team.
What We Offer

DFP Recruitment offers a competitive salary, paid at an APS4.1 equivalent of $73, super, and a flexible working arrangement of 37.5 hours per week. We welcome applications from Australian citizens and offer a supportive and inclusive work environment.

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