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Executive Officer
2 months ago
We are seeking a highly skilled and experienced Executive Officer to join our team at Programmed. As a key member of our administration team, you will provide exceptional support to our Director and Senior Management, ensuring the smooth operation of our office and the achievement of our objectives.
Key Responsibilities- Provide administrative support to the Director and Senior Management, anticipating needs and resolving issues in a timely and professional manner.
- Manage calendars, diaries, and meetings, ensuring seamless coordination and communication.
- Arrange travel and accommodation for the Executive Team, ensuring all logistical arrangements are made with precision.
- Manage expenses, maintaining accurate records and ensuring compliance with company policies.
- Collaborate with key stakeholders, building strong relationships and ensuring effective communication.
- Maintain and update website pages, ensuring accurate and up-to-date information is available to the public.
- Prioritize daily workload, managing multiple tasks and deadlines with ease.
- Prepare and proofread correspondence, reports, and other documents, ensuring high-quality output.
- Arrange events and conferences, ensuring all logistical arrangements are made with precision.
- Assist with reporting and budgeting, providing accurate and timely information to support business decisions.
- Prepare and attend meetings, recording minutes and following up on actions with stakeholders.
- Extensive experience supporting Executive Management, with a proven track record of delivering high-quality results.
- Relevant tertiary qualification, with a strong understanding of business principles and practices.
- High-level interpersonal and communication skills, with the ability to build strong relationships with stakeholders.
- Superb written and verbal communication skills, with the ability to articulate complex ideas with clarity and precision.
- Proficiency in Microsoft Office, with the ability to learn new software and systems quickly.
- Strong relationship-building skills, with the ability to work effectively with people at all levels of the organization.
- A proactive self-starter, with the ability to work with minimal supervision and take initiative to achieve results.
