Senior Administrative Specialist

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $130,000

Supporting senior leaders requires a unique blend of organisational skills, attention to detail and the ability to multitask.

The Senior Administrative Specialist plays a vital support function within the organisation, facilitating seamless operations and ensuring timely completion of tasks.

Main duties include:

  • Comprehensive diary management to ensure efficient time allocation
  • Manage international and domestic travel arrangements including air, hotel, transfers, and agendas
  • Coordinate logistics for all internal and external meetings, direct reports and leadership meetings
  • Manage internal events including Town Halls, Conferences, team building and offsite events
  • Ensure timely preparation of leader expense reports in accordance with established policies
  • Preparing local agendas for senior leadership visits across regions
  • Manage department purchases through procurement systems
  • Lead and manage Business Continuity Plans
  • Ad hoc administrative/project work as requested by leaders

Key qualifications include:

  • Previous experience supporting or working with senior leaders
  • Excellent organisational skills with a strong focus on attention to detail
  • Strong attention to detail with emphasis on accuracy, quality, timeliness and follow-through
  • Ability to multitask, prioritise, and complete work in a timely fashion against firm deadlines
  • Proficient in Microsoft Office applications
  • Excellent relationship skills, with ability to work with employees of all levels of leadership
  • Demonstrated ability to maintain a high level of confidentiality and handle highly sensitive information

Benefits of this role include:

  • A culture of learning and collaboration
  • Opportunities for personal and professional growth
  • Access to resources and tools to take on new challenges

This is an exciting opportunity for individuals who thrive in fast-paced environments and are passionate about delivering exceptional support to senior leaders.

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