Office Operations Coordinator

2 weeks ago

Brisbane, Queensland, Australia beBeeExcellence Full time $60,000 - $82,000

Administration Support Specialist

Apollo Care seeks a highly skilled Administration Support Specialist to play a vital role in supporting the smooth and efficient operation of our residential aged care services.

In this impactful position, you'll help ensure older Australians continue to live with dignity and grace in a well-structured, caring environment.

To offer a more personal living experience, our community is divided into smaller households and plenty of outdoor spaces to enjoy. Nestled amongst sugarcane plantations and sugar mills, we're close to beautiful rainforests and national parks.

We're seeking a detail-oriented, process-focused professional with a knack for organisation and a passion for making a difference.

You will oversee key functions such as roster coordination, human resources administration, and general office support—keeping our facility running like clockwork.

Key Responsibilities:

  • General administration and reception duties, ensuring a welcoming and professional environment.
  • Roster Coordination - Ensuring roster alignment to the master roster.
  • Replacement of staff on leave and liaising with HR about roster vacancies.
  • Supporting resident admissions, finance, and accounts management with meticulous attention to detail.
  • Facilitating human resource administration, roster coordination, and quality improvement activities.
  • Records management and document preparation.
  • Assisting with meeting coordination and minute taking.

What's in it for You?

Competitive Compensation: Enjoy a competitive salary (based on experience), Superannuation, and Leave Loading.

Non-Profit Salary Packaging: Options of up to $15,900 Tax-Free + Meals & Entertainment Benefits.

Employee Assistance Program (EAP): For you and your immediate family.

24/7 access to a range of benefits with TELUS Health.

Career Development: Onsite & Online professional development programs, providing pathways for advancement within our organisation.

Care Friends: Refer friends, earn points, and turn them into cash.

Award-Winning Culture: Be part of a team that values excellence and is recognised for its award-winning culture program.

Why You'll Love This Role

Agility: Thrive in a dynamic environment where your ability to adapt and multi-task makes a real difference.

Structure: Collaborate with a team dedicated to maintaining organised systems and streamlined processes.

Process Excellence: Contribute to high-quality care through efficient and effective administrative support.

Requirements:

  • A qualification or experience in business, administration, or related fields.
  • Rostering experience in Aged Care.
  • Exceptional organisational skills with a proactive and process-driven mindset.
  • NDIS Worker Check (or willing to obtain).

About Us

We are committed to upholding our Philosophy of Care, championing resident choice, holistic care, family connections, and inclusivity. Your contribution will be essential in fostering a sense of home and belonging.

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