The Role: Providing Administrative Support to the Head of Primary

5 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $55,000 - $89,500

**Job Title:** Administrative Support Specialist
We are seeking a highly skilled and organized individual to support the Head of Primary in a dynamic and growing school community.

**Key Responsibilities:

  • Manage calendars and diaries for the Head of Primary, ensuring seamless coordination of meetings and events.
  • Coordinate correspondence, including risk assessments and tours, with utmost professionalism and attention to detail.
  • Provide reporting and timetabling support, ensuring accuracy and efficiency.
  • Organize and book interviews, maintaining a high level of organization and discretion.
  • Manage administration for purchases, credit card, and budget queries, demonstrating a proactive approach to financial management.
  • Oversee Celebration Night administration, bringing a touch of elegance and sophistication to this special event.
  • Facilitate administration for Primary events, such as ANZAC Day, showcasing exceptional organizational skills and attention to detail.
  • Act as the first point of contact for staff and parents seeking to connect with the Head of Primary, providing a warm and welcoming presence.
  • Manage maintenance requests, ensuring a smooth and efficient process.
  • Build strong, professional relationships with staff across the college, fostering a culture of collaboration and respect.
For this role, you will need:
  • A minimum of 2 years' experience in a PA or similar high-level administrative role, demonstrating expertise and adaptability.
  • A proactive, solutions-driven mindset, with the ability to anticipate needs and act decisively.
  • Strong emotional resilience – able to stay professional, composed, and objective under pressure.
  • Excellent administrative and organisational skills, with a high attention to detail and ability to multitask effectively.
  • Advanced communication skills – clear, professional, and confident (written and verbal).
  • Strong time management, with the ability to prioritize competing demands efficiently.
  • Intermediate to advanced MS Office skills, particularly Excel and Word.
  • A collaborative, team-oriented approach, with a strong work ethic and commitment to excellence.
  • Current Working with Children Check.

At our school, we value the development of the whole child, focusing on Christian leadership skills that prepare students for their future. We encourage suitable applicants to join our growing team and contribute to shaping young minds.

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