Administrative Support Specialist
16 hours ago
We are seeking an experienced and customer-focused Administration Assistant to join our team at Floreat Forum. As the face and voice of our centre, you will be responsible for providing exceptional customer service to our clients, contractors, retailers, and staff members.
Key Responsibilities- Ensure the Reception Switchboard is manned at all times and respond to calls promptly with a high level of customer service.
- Perform general administrative duties as specified by the Centre Manager.
- Maintain and update the archive management system.
- Assist the Centre Administrator/Operations Manager in raising contracts/purchase orders in MRI.
- Coordinate and communicate induction processes for contractors on site and manage the return of site keys at the end of each day.
- Assist with collecting and entering sales and traffic figures from tenants on a monthly basis.
- Support the Centre Administrator with purchase order entry, creditor invoice batching, and tenant invoice distribution.
- Excellent communication and customer service skills.
- High personal presentation.
- Calm and composed under pressure, with the ability to deal with stressed stakeholders.
- Understanding of financial components of invoices.
- Able to work as an engaged team member and be eager to learn and grow.
JLL is a global leader in real estate and investment management services. We are committed to providing a positive and inclusive work environment that values diversity and promotes equal opportunities for all employees. We are dedicated to helping our clients achieve their goals and vision, and we are passionate about making a positive impact on the communities we serve.
We are an equal opportunities employer and welcome applications from all qualified candidates. If you are a motivated and customer-focused individual who is looking for a new challenge, we encourage you to apply for this exciting opportunity.
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