Administrative Operations Coordinator

2 days ago

Brisbane, Queensland, Australia beBeeOrganisation Full time $76,000 - $102,300

Job Title: Administrative Operations Coordinator

This is an exciting opportunity for a highly organised individual to join our organisation in the role of Administrative Operations Coordinator.

Key Responsibilities:
  • Calendar and Email Management: Coordinate and manage the Program Director's schedule, including scheduling meetings, appointments, expenses and travel arrangements. Manage email correspondence ensuring the Program Director prioritises communication responses efficiently and effectively.
  • Communication: Assist the Program Director with all staff and team communication.
  • Meeting Preparation: Prepare agendas, materials, and logistics for meetings attended or hosted by the Program Director. Take minutes and follow up on action items as necessary.
  • Office Operations: Support general office operations, including ordering supplies, coordinating office events, pool car bookings and liaising with other departments.
  • Document Management: Organise and maintain electronic and physical files, ensuring easy retrieval of information as needed.
  • Project Support: Assist in coordinating and tracking key projects and initiatives led by the Program Director and collaborating with various teams within the organisation when and where required.
  • Travel Coordination: Arrange and coordinate domestic and international travel for the Program Director, ensuring seamless itineraries and accommodations.
  • Expense Management: Process and track expense reports, ensuring accuracy and compliance with company policies.
  • Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
  • Team Support & Works Coordination: Support works coordination in times of high workload to manage key Operations Administration activities, and team support when and where required.
  • Functions and Events: Organisation of program related functions and events as required.
  • Reporting Requirements: Updating, compiling and distribution of weekly, monthly and annual reports.
  • Onboarding of Staff: Support with onboarding of new starters, along with assistance eto training & comms when required.

What We Offer:

We offer a supportive work environment, opportunities for professional development and growth, and a competitive salary package.

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