Administrative Coordination Specialist

7 days ago

Canberra, ACT, Australia Australian Government Department of Finance Full time

Position Overview

The role within the Governance & Resource Management Group, specifically in the Grants, Data and Assurance Division, focuses on the Data and Assurance Branch.

Classification and Employment Type

APS 4 ($74,012 - $84,472) | Ongoing & Non-ongoing | Full-time & Part-time

Location

Canberra, ACT

About the Branch

The Data and Assurance Branch is tasked with overseeing the Australian Government Assurance Reviews Process. This branch plays a pivotal role in leading and supporting comprehensive government data initiatives aimed at enhancing policy formulation and service delivery while optimizing the utilization of government resources. Additionally, the branch provides policy guidance to the Minister for Finance and facilitates collaborative decision-making across Commonwealth agencies and with state and territory governments to maximize the benefits of data and digital advancements.

Assurance Reviews

Assurance Reviews are concise, intensive evaluations conducted by a team of independent reviewers at crucial stages of a project's or program's lifecycle. These reviews deliver an impartial assessment of the project/program against its defined objectives and facilitate the early identification of areas needing corrective measures. It is important to clarify that the advertised positions do not entail performing the duties of an Assurance Reviewer.

Opportunity Highlights

This position presents an exciting opportunity to contribute to the successful execution of significant projects and programs across the government, particularly those characterized by high risk and substantial costs. The Assurance Reviews Unit is responsible for the commissioning and coordination of Cabinet-mandated Assurance Reviews, including Gateway Reviews and Implementation Readiness Assessments. These reviews are designed to enhance the oversight and governance of major projects and programs, assisting Commonwealth agencies in achieving successful outcomes.

Key Responsibilities

The successful candidate will be expected to:

  • Oversee the daily coordination of Assurance Reviews by collaborating closely with Commonwealth agencies to provide guidance, advice, and administrative support leading up to each review.
  • Manage multiple concurrent reviews, engage independent review teams through established procurement processes, arrange travel for reviewers, prepare meeting agendas, and maintain the team's database.
  • Interact with a diverse range of stakeholders, both within and outside the government.
  • Contribute to the team's improvement initiatives, including modernizing business processes, frameworks, and systems.

Detailed Vacancy Information

For comprehensive information regarding this role, including specific job capabilities, please refer to the downloadable vacancy pack available through the designated hyperlink.

Eligibility and Candidate Notes

  • In accordance with section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless otherwise agreed by the Agency Head in writing.
  • Successful candidates will be required to undergo the process to obtain and maintain the necessary security clearance level for the role as indicated in the downloadable job pack. All Finance staff must possess a minimum baseline security clearance prior to commencement.
  • This role is advertised as both ongoing and non-ongoing, with positions potentially offered as specified term vacancies for an initial period of 18 months, extendable up to a maximum of three years.

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