Bus Fleet Operations Administrator

4 days ago

Sydney, New South Wales, Australia beBeeAdministration Full time $40,000 - $56,000
Administrative Support for Bus Fleet Operations

We are seeking a highly organized and detail-oriented individual to provide vital administrative support for the smooth operation and maintenance of our bus fleet.

  • Generating purchase orders and requisitions
  • Ordering parts, uniforms, supplies, and stationery for workshop operations
  • End-of-month fuel reconciliation (shared responsibility across the team)
  • Supporting payroll processes and resolving pay-related queries
  • Maintaining and updating mechanics' registers (licences, training, compliance, etc.)
  • Preparing KPI scorecards, stocktake, and audit documentation (ISO, BOAS, Clean Fleet)
  • Coordinating inspections, training sessions, and compliance activities (e.g. Fire Warden, First Aid)
  • Assisting with event management and coordination for workshops and staff functions
  • Supporting the preparation, communication, and maintenance of rosters
  • Filing and maintaining workshop records

This role provides an excellent opportunity to develop your clerical and administrative skills in a fast-paced environment.

Key Requirements:

  • Sound understanding of procurement processes for materials and services
  • Familiarity with automotive workshops and/or the bus industry
  • Strong analytical and problem-solving abilities
  • Excellent written and verbal communication skills
  • The ability to plan, prioritize, and execute tasks under time pressures
  • Experience with ERP systems such as Microsoft AX or SAP (highly desirable)

What We Offer:

A dynamic and supportive work environment with opportunities for professional growth and development.

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