Bus Fleet Administrative Support Specialist

2 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $54,000 - $72,000
Job Overview

We are seeking a highly organised and detail-oriented individual to join our Asset Management team for a 3-month maternity cover role. This position provides vital administrative and procurement support to ensure the smooth operation and maintenance of bus fleet.

Key Responsibilities:
  • Preparing purchase requisitions and issuing approved orders.
  • Ordering parts, uniforms, supplies, and stationery for workshop operations.
  • End-of-month fuel reconciliation (shared responsibility across the team).
  • Supporting payroll processes and resolving pay-related queries.
  • Maintaining and updating mechanics' registers (licences, training, compliance, etc.).
  • Preparing KPI scorecards, stocktake, and audit documentation (ISO, BOAS, Clean Fleet).
  • Coordinating inspections, training sessions, and compliance activities (e.g. Fire Warden, First Aid).
  • Assisting with event management and coordination for workshops and staff functions.
  • Supporting the preparation, communication, and maintenance of rosters.
  • Filing and maintaining workshop records.
  • Carrying boxes and equipment as required.
Requirements:

You will bring proven clerical and administrative experience along with:

  • A sound understanding of procurement processes for materials and services.
  • Familiarity with automotive workshops and/or the bus industry.
  • Strong analytical and problem-solving abilities.
  • Excellent written and verbal communication skills.
  • The ability to plan, prioritise, and execute tasks under time pressures.
  • Experience with ERP systems (highly desirable).
  • Ability to safely lift and carry items when required.
  • A willingness to assist across a variety of tasks.

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