Executive Support Specialist

7 days ago

Brisbane, Queensland, Australia Hamilton Locke Full time
About Us

Hamilton Locke is a dynamic and innovative law firm that is revolutionizing the traditional approach to corporate and commercial legal services. We are committed to delivering exceptional service, finding creative solutions, and providing smart advice to our clients.

We have a strong presence in Australia and New Zealand, with offices in Sydney, Melbourne, Brisbane, Perth, Newcastle, and Auckland. Our clients are located across Australia, New Zealand, and internationally, and we are dedicated to providing them with the best possible service.

The Role

We are seeking an experienced and highly organized Executive Support Specialist to join our team in Brisbane. As an Executive Support Specialist, you will be responsible for providing administrative support to multiple Partners and their legal teams. You will be the first point of contact for clients and will be responsible for managing complex calendars, email correspondence, and travel arrangements.

Key Responsibilities:

  • Proactively manage workflow on behalf of multiple Partners and their legal teams.
  • Manage complex calendars and email correspondence, scheduling internal and external meetings and coordinating travel arrangements.
  • Support the objectives and values of the overall Group.
  • Work autonomously and manage internal and external client communication, preparation of legal documents, and maintenance of client and matter records and databases.
  • Schedule and organize internal strategic meetings to support decision making processes and ensure efficient communication within the organization.
  • Support with external marketing and business development engagements, such as events, seminars, and client relationship-building activities, to help promote the growth and reputation of the firm.
  • Create and deliver reports and presentations ensuring the communication of critical information is clear and compelling.
  • Provide comprehensive billing and expense support, overseeing financial matters and managing administrative tasks to maintain the smooth management of the practice groups.
Requirements

We are looking for an experienced and highly organized Executive Support Specialist who has:

  • Administration experience working for leaders, ideally in a professional services environment.
  • Intermediate to advanced Microsoft Office Suite skills.
  • Strong communication skills and excellent organizational abilities.
  • Is driven and self-motivated, constantly striving for excellence.
  • A proficient problem solver, adept at identifying and resolving challenges.
  • Independent and proactive, requiring minimal guidance to excel.
  • A forward-thinking and strategic planner.
  • Collaborative, working effectively as part of a team to support with the business growth.
  • Highly skilled at prioritizing a demanding workload, ensuring efficiency.
  • Energized by the prospect of daily challenges and excited about overcoming them to contribute to success.
  • Excellent attention to detail and the ability to efficiently manage multiple stakeholders and priorities.
  • An Australian Citizen or permanent resident.
What's in it for you

We offer a competitive remuneration package, including equity pursuant to the Group's ESS. You will also have the opportunity to learn and develop your skills, with access to quality work and professional development opportunities. Our team is fun, collaborative, and high-performing, with regular social events, training days, and team retreats.

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