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Executive Support Specialist
2 months ago
We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Catholic Early EdCare. As an Executive Support Specialist, you will play a crucial role in ensuring the smooth operation of our organization.
Key Responsibilities- Executive Support: Manage the Director's calendar, confidential files, and communications. Coordinate internal and external meetings.
- Compliance Management: Oversee childcare compliance data, manage government portals, and handle insurance and subpoena processes.
- Communication Facilitation: Ensure clear internal communications and collaborate with the Marketing team for consistent branding.
- Meeting Coordination: Prepare agendas, manage logistics, and handle minutes and follow-ups for the Leadership Team.
- Documentation Maintenance: Manage confidential files and documentation, ensuring effective stakeholder communication.
- Administrative Support: Oversee financial practices such as credit card reconciliations and invoicing and ensure smooth administrative operations.
- Team Wellness: Organize workplace gatherings and wellness activities to enhance team engagement and morale.
We are looking for a professional with:
- At least three years of experience as an Executive Assistant supporting upper management, with a minimum of five years in administrative roles involving complex legislative compliance.
- Relevant qualifications in Business Administration or similar fields. Project Management experience is a plus.
- Exceptional organizational, time-management, and communication skills. Proficiency with office productivity tools and the ability to learn new software.
- Vibrant Workplace Gatherings: Monthly events to connect and strengthen team bonds.
- Wellness Wednesdays: Fun activities to energize and re-centre with our support office crew.
- Mid-Month Munchies: Enjoy a complimentary team lunch each month.
- Birthday Leave: Celebrate your birthday with a day off, our treat.
- Discounted Childcare: Enjoy an incredible 95% off childcare services.
- Personal Development: Access opportunities for growth and career advancement.
