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Office Coordinator

2 months ago

Sydney, New South Wales, Australia EssilorLuxottica Full time

Job Summary:

The Office Coordinator plays a vital role in ensuring the smooth operation and upkeep of our office. This position works closely with the Office Experience team, in-house housekeeper, cleaners, and building management to maintain a well-organized and welcoming office environment.

Key Responsibilities:

  • Serve as the first point of contact for the office and handle support queries related to office and building amenities, as well as meeting rooms.
  • Manage inventory and procurement of office supplies, ensuring availability and cost-efficiency.
  • Assist the Office Experience team with purchase orders and invoice processing.
  • Sort all incoming mail and deliveries and organize outgoing couriers.
  • Monitor the Office Experience inbox and action any appropriate requests.
  • Work alongside the Office Experience team to ensure smooth running of office activations and events to boost employee engagement and foster a positive workplace culture.
  • Collaborate with the Office Experience team, housekeeping staff, cleaners, and building management to maintain a high standard of cleanliness and organization.
  • Coordinate with external vendors for office services, repairs, and maintenance.

Requirements:

  • Proven experience in office coordination or a related administrative role, preferably in a corporate environment.
  • Proactive and problem-solving mindset with the ability to work independently.
  • Excellent communication and interpersonal skills to effectively interact with colleagues and third parties.
  • Strong organizational and multitasking abilities.
  • Proficiency in Windows office suite (Word, Excel, PowerPoint).
  • Demonstrated attention to detail and precision in all areas of work.

What We Offer:

  • A generous yearly product allowance for you to spend across our portfolio of brands.
  • Wellness amenities including a reformer Pilates studio, yoga classes, personal training, and bike storage.
  • Abundance of local cafes, a major shopping centre, and close to public transport facilities.
  • Global volunteering opportunities through our OneSight Foundation.
  • Wide range of career opportunities across the EssilorLuxottica network.
  • Complimentary full-time concierge services offering an exclusive hotel-style experience.